Case Study
Quick Hire App: Streamlined Contingent Hiring with Workday Extend
Engagement Summary
E1 collaborated with the client to deliver a purpose-built Workday Extend solution that streamlined the onboarding of freelance and contingent workers. By leveraging Workday Extend, E1 developed a streamlined hire application (Quick Hire App) to balance speed, compliance, and user experience. The solution enabled the client to scale contingent hiring efficiently while maintaining control over compensation structures and ensuring alignment with internal governance standards.
Client Background
Our client is a leading U.S.-based media network headquartered in Los Angeles, with a strong presence across broadcast television, news, and sports. The organization supports a dynamic workforce and operates in a fast-paced environment that demands efficient and flexible talent onboarding.
Business Challenge
Operating in a fast-paced media environment, the client faced several challenges in onboarding freelance talent quickly while maintaining compliance such as:
- Traditional Workday recruiting and hire processes are too complex for short-term freelancers
- Managers needed a way to onboard contingent talent quickly without bypassing compliance
- Pay rates needed to be standardized and tied to job profiles to ensure accuracy
Goals & Objectives
The client’s primary goal was to simplify and accelerate the onboarding of freelance and contingent workers while maintaining compliance and control. Key objectives included reducing administrative effort, standardizing compensation through job profiles, and enabling a faster, more efficient onboarding experience for managers and hiring teams.
The E1 Solution
By adhering to industry best practices and following a collaborative approach, E1 designed and delivered the Quick Hire App, a Workday Extend Solution that offered:
- One-Page Request Form: Enabled managers to enter freelancer details through a simple, streamlined interface
- Compensation Intelligence: Configured pay agreements at the job profile level to ensure accuracy and consistency
- Automatic Inheritance: Allowed freelancers to automatically inherit the correct pay structure without manual intervention
- Streamlined Onboarding: Eliminated the need for full recruitment and hiring workflows, significantly reducing onboarding time
Results & Business Impact
The engagement delivered measurable outcomes, including:
Faster onboarding
Reduced onboarding timelines from days to hours through simplified workflows
Improved Manager Efficiency
Minimized administrative effort with a streamlined, low-click experience
Accurate Compensation Management
Ensured pay consistency through alignment with job profiles
Better Compliance
Maintained consistent compensation practices across the workforce
Improved User Experience
Delivered an intuitive, scalable solution for both managers and freelancers