Case Study
Web Clock Attestations: High-Volume Time Compliance with Workday Extend
Engagement Summary
When thousands of employees clock in within a narrow time window, even small inefficiencies can create significant operational and compliance risks. To address this, the client partnered with E1 to reimagine its time and attendance experience through a custom Web Clock solution built on Workday Extend. The solution balanced speed, reliability, and compliance—ensuring seamless clock-ins while maintaining accuracy and regulatory confidence.
Client Background
Our client is a large automotive retail organization operating across North America, supporting more than 7,000 employees who clock in within a 1-hour window each day. With such a high-volume workforce activity and strict compliance requirements, the organization required a scalable and reliable approach to managing time tracking and regulatory obligations across locations.
Business Challenge
The organization faced a range of time-tracking and compliance challenges that required immediate attention.
- The existing Workday Web Clock did not fully comply with California Meal Premium regulations
- The absence of attestation workflows exposed the organization to multi-million-dollar compliance fines and financial risk
- High-volume usage required a robust, tamper-proof solution capable of supporting thousands of employees simultaneously
Goals & Objectives
The organization identified the need to establish a reliable and compliant foundation for time tracking that could withstand high-volume usage without compromising accuracy or control. The primary objective was to introduce a secure, scalable solution that ensured regulatory adherence while supporting thousands of employees clocking in simultaneously. Additionally, the client aimed to strengthen audit readiness, reduce compliance exposure, and create a seamless experience that balanced operational efficiency with workforce trust.
The E1 Solution
E1 Consulting leveraged Workday Extend and custom design capabilities to deliver a mission-critical attestation solution that strengthened compliance, reduced legal risk, and supported high-volume operational demands. The Web Clock solution was purpose-built to address regulatory requirements while ensuring reliability and scalability for a large, distributed workforce.
- Custom Web Clock Experience: Replaced the delivered Web Clock with a compliant, tailored check-in experience aligned with the client’s labor regulations
- Meal Premium Compliance: Designed an attestation mechanism within the check-in flow to ensure employees confirmed required breaks
- Time-Tampering Prevention: Introduced logic to detect and prevent manipulation of clock-in and clock-out activity
- Scalable Design: Optimized to support 7,000+ employees logging in within a concentrated time window
Results & Business Impact
The engagement delivered measurable outcomes, including:
Compliance assurance
Fully aligned with California labor laws, reducing regulatory exposure
Risk mitigation
Prevented potential multi-million-dollar fines through consistent and auditable compliance
Employee adoption
Achieved strong workforce adoption due to a simple, intuitive user experience
Operational scale
Seamlessly supported thousands of users clocking in during peak usage windows