## Case Study

# Web Clock Attestations: High-Volume Time Compliance with Workday Extend

#### Engagement Summary

When thousands of employees clock in within a narrow time window, even small inefficiencies can create significant operational and compliance risks. To address this, the client partnered with E1 to reimagine its time and attendance experience through a custom Web Clock solution built on Workday Extend. The solution balanced speed, reliability, and compliance—ensuring seamless clock-ins while maintaining accuracy and regulatory confidence.

#### Client Background

Our client is a large automotive retail organization operating across North America, supporting more than 7,000 employees who clock in within a 1-hour window each day. With such a high-volume workforce activity and strict compliance requirements, the organization required a scalable and reliable approach to managing time tracking and regulatory obligations across locations.

#### Business Challenge

The organization faced a range of time-tracking and compliance challenges that required immediate attention.

- The existing Workday Web Clock did not fully comply with California Meal Premium regulations
- The absence of attestation workflows exposed the organization to multi-million-dollar compliance fines and financial risk
- High-volume usage required a robust, tamper-proof solution capable of supporting thousands of employees simultaneously

#### Goals & Objectives

The organization identified the need to establish a reliable and compliant foundation for time tracking that could withstand high-volume usage without compromising accuracy or control. The primary objective was to introduce a secure, scalable solution that ensured regulatory adherence while supporting thousands of employees clocking in simultaneously. Additionally, the client aimed to strengthen audit readiness, reduce compliance exposure, and create a seamless experience that balanced operational efficiency with workforce trust.

#### The E1 Solution

E1 Consulting leveraged Workday Extend and custom design capabilities to deliver a mission-critical attestation solution that strengthened compliance, reduced legal risk, and supported high-volume operational demands. The **Web Clock** solution was purpose-built to address regulatory requirements while ensuring reliability and scalability for a large, distributed workforce.

- **Custom Web Clock Experience:** Replaced the delivered Web Clock with a compliant, tailored check-in experience aligned with the client’s labor regulations
- **Meal Premium Compliance:** Designed an attestation mechanism within the check-in flow to ensure employees confirmed required breaks
- **Time-Tampering Prevention:** Introduced logic to detect and prevent manipulation of clock-in and clock-out activity
- **Scalable Design:** Optimized to support 7,000+ employees logging in within a concentrated time window

### Results & Business Impact

The engagement delivered measurable outcomes, including:

### Compliance assurance

Fully aligned with California labor laws, reducing regulatory exposure

### Risk mitigation

Prevented potential multi-million-dollar fines through consistent and auditable compliance

### Employee adoption

Achieved strong workforce adoption due to a simple, intuitive user experience

### Operational scale

Seamlessly supported thousands of users clocking in during peak usage windows

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